Job Posting: JOB SUMMARY: The Research Administrative Coordinator works under the direction of the Research and Medical Directors; Service Line Manager; and the Senior Administrative Services Associate of the assigned research area. Performs data analysis and provides reports pertaining to the budgetary and fiscal management of research programs. Coordinates all division academic activities and provides assistance with time and effort reporting. Coordinates and assists with activities pertaining to business development, community relations, and grant management. Serves as a liaison to internal departments and external philanthropic and academic organizations. Actively responsible for the supervision and management of all administrative staff as well as the coordination and management of junior laboratory workers. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: -Works in close collaboration with Directors, Managers, and Principals Investigators on budgetary and fiscal management for all Programs within assigned area. -Provides monthly analysis of fiscal management and physician billing reports to the chairman, Directors and Managers to facilitate meeting budget targets. -Serves as a liaison for Research Director to Service Line Directors and Managers between grant and fund and General Accounting and Financial Services Areas. -Assists the Research Director on projects as assigned. -Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and facilitates implementation of new regulatory and compliance related programs. -In collaboration with Principal Investigators and laboratory senior staff, position is responsible for administrative and financial management of research grants, facilitation of business process and ongoing monitoring of prostate cancer center divisions to ensure compliance with CSMC and research institutes. -Oversees the daily activities of the Director and related faculty members including project management and strategic planning. -Creates and maintains budgets for research programs. -Responsibility for the HR compliance and regulatory activities of all other research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc. -Coordinates all academic activities, seminars, lectures, and meetings. -Performs other duties as necessary to ensure the smooth operations of the Director's office. -Serves as Liaison to Major Donors; works closely with Community Relations for development of new donations. -Coordinates the activities pertaining to associated business in development, works closely with Legal to develop strategies and projects for such businesses and proprietary and licensing agreements. -Prepares course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentation, arrange air and/or ground transportation, submit expenses and monitor reimbursements. -Prepares and submits monthly time and effort and physician time study forms for faculty members. -Submits manuscripts, NIH reviews, and letters of recommendation. -Constant communication with pharmaceutical representatives, meeting coordinators, VIP patients, medical faculty, etc. -Provides technological support and instruction for telecommunications, wireless communications. -Develops and implements procedures for office management and compliance with CSMC administrative regulations and requirements. DEPARTMENT AND/OR UNIT SPECIFIC – ESSENTIAL JOB RESPONSIBILITIES: -Coordinates educational activities for: 1. Gender Medicine Curriculum 2. Outside Speakers for CME and GME 3. Annual Symposium and Summits -Coordinates administrative activities 1. Letters of nominations 2. Outside observers, site visits and interns for the BSWHC -Assists research office in ordering supplies, and maintenance of space/supplies -May assist in data
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scien...tists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.