Degree Progress Officer Job Code: 7502Job Grade: HFTE: 100%, Exempt School of Engineering, Electrical Engineering Department
Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.
Electrical Engineering, one of the largest departments in the School of Engineering, continues to define new directions and develop new technologies to help address critical societal challenges in biology and medicine, energy, and the environment. Numerous innovations by our faculty and students in electric power generation and transmission, wired and wireless communications, integrated electronics, digital computers, healthcare systems, cellular phones, and Internet-based information technology have fundamentally transformed all aspects of human life. Our staff is critical to enabling our school and department to accomplish their mission.
Electrical Engineering is seeking applicants for the position of Degree Progress Officer, whose primary role will be to track student's degree progress (undergraduate and graduate students) from matriculation to graduation. The Degree Progress Officer reports to the department's Director of Student and Academic Services.
***To be considered for this position, you must submit a resume and a cover letter.***
Your responsibilities include:
Responsible for monitoring and reviewing the degree progress for graduate and undergraduate students (enrollment verification, degree progress deficiencies) for approximately 1000 students.
Administer and implement university and department policies and procedures concerning degree progress, and serve as the primary source of information for faculty, students and staff.
Review, analyze and approve all academic forms (e.g. PhD candidacy, leave of absence, grade change, change in advisor, MS program proposal, transfer credit, TGR and tuition adjustment, reading committee form and petitions for doctoral committee members).
Counsel and advise graduate and undergraduate students on academic program planning and policy requirements for course selection and degree completion.
Review and analyze quarterly study list reports for minimal progress. Resolve student progress deficiencies (e.g. GPA, unmet degree milestones, expiring candidacy). Place and remove holds on student registration as needed.
Maintain advisor information for each student (graduate and undergraduate students).
Distribute yearly qualifying examination materials and attend meetings as needed.
Coordinate Ph.D. oral examination procedures.
Review and approve undergraduate major/minor declaration forms.
Review and approve undergraduate program planning sheet.
Process and approve graduate and undergraduate quarterly degree conferral and ensure degree requirements are satisfied.
Serve as first point of contact for faculty advisors concerning student advisees in academic or personal distress. Liaise with other campus offices as appropriate.
Plan, organize, and coordinate the department's annual commencement ceremony for approximately 2000 guests. The Degree Progress Officer has the full responsibility for all aspects of the event, working with Event and Labor Services regarding site, grounds and facilities set-up, catering, diploma distribution, department awards and gifts. Assign responsibilities and supervise activities of personnel (regular staff and contingent) during the event and provide direction and communications to faculty.
Work with department student services staff in the participation of information sessions for currently enrolled graduate and undergraduate students in order to help them with academic planning (e.g., lead information sessions to help students prepare their MS program proposal and to prepare them for the qualifying exam).
To be successful in this position, you will bring:
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Excellent written and verbal communication skills.
Experience working with a diverse group of faculty, students and staff is preferred.
Knowledge of Stanford databases is preferred (PeopleSoft and OBIEE Reporting)
Expert knowledge of MS Office Suite software.
An ability to learn new software applications quickly.
Ability to sustain a high level of service under pressure and changing priorities.
Strong time management and organizational skills and great attention to detail and accuracy.
Ability to exercise sound judgment, tact and discretion.
Strong initiative and ability to work independently and with minimal supervision.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
How to Apply We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.
Location: School of Engineering, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.
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