As the Research Administrative Coordinator, you will work under the direction of the Research and Medical Directors; Service Line Manager; and the Senior Administrative Services Associate of the assigned research area. You will perform data analysis and provides reports pertaining to the budgetary and fiscal management of research programs. You will coordinate all division academic activities and provide assistance with time and effort reporting. You will coordinate and assist with activities pertaining to business development, community relations, and grant management. You will serve as a liaison to internal departments and external philanthropic and academic organizations and will actively be responsible for the supervision and management of all administrative staff. You will also be responsible for the coordination and management of junior laboratory workers. Essentials duties and responsibilities will include:
Work in close collaboration with Directors, Managers, and Principals Investigators on budgetary and fiscal management for all Programs within assigned area.
Provide monthly analysis of fiscal management and physician billing reports to the chairman, Directors and Managers to facilitate meeting budget targets.
Serve as a liaison for Research Director to Service Line Directors and Managers between grant and fund and General Accounting and Financial Services Areas.
Assist the Research Director on projects as assigned.
Apply federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and facilitates implementation of new regulatory and compliance related programs.
In collaboration with Principal Investigators and laboratory senior staff, position is responsible for administrative and financial management of research grants, facilitation of business process and on going monitoring of prostate cancer center divisions to ensure compliance with CSMC and research institutes.
Oversee the daily activities of the Director and related faculty members including project management and strategic planning.
Create and maintain budgets for research programs.
Responsibility for the HR compliance and regulatory activities of all other research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
Coordinate all academic activities, seminars, lectures, and meetings.
Perform other duties as necessary to ensure the smooth operations of the Director's office.
Serve as Liaison to Major Donors; works closely with Community Relations for development of new donations.
Coordinate the activities pertaining to associated business in development, works closely with Legal to develop strategies and projects for such businesses and proprietary and licensing agreements.
Prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentation, arrange air and/or ground transportation, submit expenses and monitor reimbursements.
Prepare and submit monthly time and effort and physician time study forms for faculty members.
Submit manuscripts, NIH reviews, and letters of recommendation.
Constant communication with pharmaceutical representatives, meeting coordinators, VIP patients, medical faculty, etc.
Provide technological support and instruction for telecommunications, wireless communications.
Develop and implement procedures for office management and compliance with CSMC administrative regulations and requirements.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.
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