Interested candidates should send resume and cover letter to HR@ctia.org. Incomplete applications will not be considered.
This position will have shared responsibility for operational functions and Human Resource duties and will ensure that the needs of the Association and its employees are met. Responsibilities will include assisting with coordinating logistics and processes for numerous HR initiatives, employee benefits and payroll administration.
The ideal candidate should be an organized self starter with the ability to handle multiple projects and deadlines from inception to completion, and have the experience and judgment to prioritize appropriately. Attention to detail, excellent writing and communication skills; the ability to work independently with minimal direction; well-developed analytical skills; and the ability and desire to collaborate in a fast-paced dynamic setting will be keys to success. Must maintain high level of confidentiality.
Essential duties and responsibilities include the following (other duties may be assigned):
Benefits and HR Responsibilities:
Manage onboarding and termination process
Notify IT and Accounting regarding staffing changes
Prepare workspace for new hires
Prepare Orientation Schedule for new hires
Process new hires into ADP and assure records flow correctly through Carrier Connection to benefit vendors
Track employment candidates, schedule interviews and make travel arrangements, as required.
Assist new hire and exit interviews
Act as the first point of contact for benefit-related queries and assist employees with healthcare claim issues when necessary
Manage generating payroll timesheets and update changes in office hours as required. Review for accuracy and compliance to leave policy.
Track intermittent FMLA leave as needed
Organize annual Health Fair – coordinate with healthcare providers to schedule flu shots biometric testing events, and other health-focused events such as hearing testing, etc.
Respond to employment verifications and provide proof of benefit enrollments to employees as needed
Assist with Open Enrollment process – assure employees are enrolled through ADP and coordinate with healthcare providers regarding the renewal process.
Code and are process invoices for expenses relating to the admin department
Manage corporate enrollments at local fitness facilities
Responsible for 1095/1094 compliance via ADP
Maintain personnel records and manage HR documentation/paperwork to ensure successful results of annual HR Audit
Prepare annual Notice of Hire – Employment Status and Acknowledgement of Wage Rate(s) for each employee.
Prepare annual TASC Non-Discrimination Testing information
Prepare monthly Department of Labor Bureau of Labor Statistic report
Prepare annual OSHA Report of Work-Related Injuries
Responsible for facilities management
Liaison with building management regarding maintenance and repair issues
Coordinate with vendors to schedule routine upkeep of office
Monitor storage rooms, mail rooms and kitchens for cleanliness
Office Security – respond to alarms, manage database and assist departments when events require changes to the security system
Update and maintain organization chart and floor plan
Mange and coordinate with departments regarding in-office moves/relocations
Manage the annual asset inventory process
Supervisory responsibilities: Supervise and manage Receptionist and Facilities Coordinator
To perform the position successfully, an individual should demonstrate the following competencies:
Project Management - Coordinates projects.
Customer Service - Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Ability to maintain confidential information.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
Teamwork - Contributes to building a positive team spirit.
Judgment - Exhibits sound and accurate judgment.
Planning/Organizing - Prioritize and plans work activities; Uses time efficiently.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.
Quality - Demonstrates accuracy and thoroughness.
Attendance/punctuality - Is consistently at work and on time; Arrives to meetings and appointments on time.
Dependability - Follows instructions, responds to management direction.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience in ADP benefit administration ,Microsoft Office, with advanced experience in Word, Excel, and Outlook
Education and/or experience:
Bachelor’s Degree with minimum 5-7 years of experience in Human Resources; facilities administration experience desired.
Detail-oriented with knowledge of grammar and punctuation. Proficiency in proofreading skills and strong communications skills are required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit; and use of motor skills.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. This position may require overtime. Candidate must be flexible to work overtime if needed.
This list describes general job duties and responsibilities. It is not a complete list of duties. Incumbents may be required to perform additional tasks related to these duties.
CTIA does not discriminate on the basis of age, sex, color, race, national origin, religion, sexual orientation, gender identity or expression, family responsibilities, marital status, personal appearance, veteran status, political affiliation, matriculation, genetic information, pregnancy or related conditions, disability or any other characteristic protected by law.
CTIA (www.ctia.org) is an international organization representing the wireless communications industry. Membership in the association includes wireless carriers and their suppliers, as well as providers and manufacturers of wireless data services and products. CTIA advocates on behalf of its members at all levels of government. The association also coordinates the industry’s voluntary best practices and initiatives, and sponsors the industry’s leading wireless tradeshows. CTIA was founded in 1984 and is based in Washington, D.C.